Privacy policy

What personal data The Base Movement collects, why we collect it, who sees it, and how to get it corrected or deleted. We follow Ghana's Data Protection Act, 2012 (Act 843).

Draft for legal review. A Ghanaian data-protection lawyer has yet to approve this policy, so it may change. Last edited 20 October 2026.

1. Who we are

The Base Movement is a Ghanaian political movement. We decide why and how your personal data is used on this website, in the member platform and in our apps, which makes us the data controller.

To reach us about your data, write to info@thebasemovement.org.gh. We are in Accra, Ghana.

2. What we collect and why

What	Why	Legal basis
Name, email, phone	Registering you and contacting you	Consent
Region, constituency, or country if you join from abroad	Placing you in a chapter and organising local activity	Consent
The fact that you are a member of a political movement	Running the movement. This is sensitive data under Act 843 s.16.	Explicit consent
Ghana Card or passport number, stored encrypted	Checking that you are who you say you are	Consent
Profile photo, and photos of ID or paper forms that you upload	Verification, and filling in the registration form for you from a photo	Consent
Payment reference and amount from Paystack or Hubtel. We never see or store card or mobile-money numbers.	Dues, donations and store orders	Contract, or consent for donations
Name, phone and delivery address for store orders. You can save up to three addresses.	Delivering what you order	Contract
Newsletter subscription, and whether emails were delivered or opened	Sending the newsletter	Consent
Pages visited and page speed (not tied to your name), and error reports	Keeping the site working and fast	Legitimate interest

Being a member of a political movement is sensitive data under Act 843. We use it only with your explicit consent and only to run your membership and coordinate the movement. We do not sell or rent personal data, and we do not use it for third-party advertising.

These companies handle data for us, and only to do the job in the table. Each has its own security and privacy commitments. We name the payment companies you can see at checkout. For the rest we describe the kind of company. Ask us at info@thebasemovement.org.gh and we will tell you which ones.

Provider	What they do for us	Data they handle
Cloud database and hosting	Holds our database, sign-in and files, runs our server functions, hosts the website, and measures page views and page speed without cookies	All member data, plus IP address, browser and device details
Email delivery	Sends our emails	Email address, name and the message
Paystack, Hubtel	Take card and mobile-money payments	Name, email or phone, amount, payment reference
SMS and voice code providers	Send one-time codes by SMS or call	Phone number
Error monitoring	Tells us when something breaks	Error details, browser and device details
Map providers	Show maps on the site	IP address and approximate location when a map loads
Text-reading service	Reads the text on a photo of a paper registration form when you choose scan to fill	The photo you upload
Identity verification provider	Will check ID numbers against government records. Not switched on yet.	Name and ID number
Internal staff alerts	Tell our staff, for example, that a payment arrived	Name and amount

4. How long we keep it

Member profile: For as long as you are a member.
Deactivated account: Sign-in is blocked straight away. We permanently erase the profile and login when you ask us to delete the account and we have confirmed the request. We reply within 21 days.
Donation records: 7 years, to meet financial audit rules.
Error reports: Deleted after 90 days.
Newsletter subscription: Removed within 7 days of an unsubscribe request.
Visit statistics: Kept only as anonymous totals.

5. Your rights

Access: Ask for a copy of the personal data we hold about you.
Correction: Ask us to fix data that is wrong or incomplete.
Deletion: Ask us to erase your data, except records the law requires us to keep.
Objection: Object to processing that we do because of a legitimate interest.
Withdrawing consent: Take back a consent you gave. It does not undo what we did before.
Complaint: Complain to the Data Protection Commission of Ghana.

To ask us to delete your account and data, use the deletion request form. It needs no sign-in. You can also do it from Settings in the app. For anything else, email info@thebasemovement.org.gh. We reply within 21 days, as Act 843 requires.

6. Cookies and browser storage

We do not set our own cookies, and we use no advertising or cross-site tracking. Your browser keeps a few small items so the site works:

Sign-in session: Stays on your device until you sign out or the session expires.
Shopping bag: So your bag is still there when you come back.
Light or dark theme, low-data mode: Your display choices.
Push notification prompt: Remembers that we already asked you.
Time of last activity: Signs you out after a period of inactivity.

Maps load from outside map providers, and they can see your IP address when they do.

7. Transfers outside Ghana

Most of the companies in section 3 are based, or store data, in the United States or the European Union. Where this applies we rely on standard contractual clauses approved by the European Commission, and on the providers' own security certifications such as SOC 2 and ISO 27001.

8. The Youth Wing

Adult membership is for people aged 18 and over. The Youth Wing is a separate track for ages 14 to 17. Its records are kept apart from adult member records. We do not collect Ghana Card or voter ID numbers from Youth Wing members, and they sign in with a membership number and date of birth, not an account password.

9. Contact and complaints

Questions, requests or concerns: info@thebasemovement.org.gh.

If you are not happy with our answer, you can complain to the Data Protection Commission of Ghana.